G Suite vs Office 365: which one is better for students?


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(Image credit: Microsoft)

Best options for students: Office 365 Education

Office 365 Education gives you the programs you need to succeed in school, including Word, Excel, and PowerPoint. You also get access to Outlook, Skype, Team and OneDrive cloud storage for group projects and more.


Free at Microsoft

+Access to eight Office programs.
+Teams enable real-time collaboration
+Compatible with many devices.

Not many collaboration tools like G Suite
Administrator can view the saved file

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(Image credit: G Suite)

A good collaboration tool: G Suite for Education

G Suite gives you access to documents, spreadsheets, and slides, plus plenty of online storage via Google Drive. You can also use Jamboard, Hangouts and Groups for the best collaboration.

Free on Google

Access to Google documents, spreadsheets and slides
+Collaboration tool
+Access school email via Gmail

School association needed
Clumsy collaboration feature

Before deciding to use G Suite or Office 365, see first if you already have free access to one of them as a student through your school. Most schools or district schools have educational partnerships with Google or Microsoft and extend some services to students. It would be smarter to install the selected school program on your device to make it compatible with the same applications and services.

However, if you want a separate account from schools, or if your school doesn't offer free access to students, then you should use Office 365 Education because you can still get an account as a student, even if your school doesn't have a contract with them. All you need is a valid school email address. Office 365 Education gives you access to all Office and Team programs, its collaboration tools, and it comes with plenty of cloud storage.

Compare the two

Office 365 studentsG Suite for Education
Annual subscription$ $ 0$ $ 0
School permission is required.NAND
Including the programWord, Excel, PowerPoint, Publisher, Access, Team, OneDriveDocuments, Spreadsheets, Presentations, Forms, Jamboard, Hangouts, Drive
Email requestViewGmail
Telephone support24/724/7

What you need to know about Office 365 Education

With a subscription to Office 365 Education, you get access to eight Office programs, including Outlook, Word, Excel and PowerPoint. You also have access to 12 Microsoft Services, like OneDrive, Skype, SharePoint and Forms. Office 365 lives in the cloud, so it takes up valuable space on your computer and allows you to access all of your programs and save projects from anywhere and from any device. Just log in to your online portal and you'll have access to everything from Publisher to OneNote.

Applications can be integrated into Android smartphones and tablets for quick access on the go, and you can download each Office program to your laptop or computer to work offline. However, you must log into your online account often enough to keep your subscription active.

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G Suite vs Office 365: which one is better for students? one

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G Suite vs Office 365: which one is better for students? two

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Microsoft Teams is a live chat program that comes with an Office 365 Education subscription that allows you to speak to people in study groups, teachers, or other students in real time. Anyone can create a channel that reflects a specific class or project, or they can keep it a secret with person-to-person chat, like Slack. From the team you can contact other collaborators or make a videoconference with up to 50 people at a time. You can also share documents and give them direct access so that everyone in your group can add, edit and work on projects at the same time from the Team Hub look through the window. When the file is changed, all copies, including those stored on your OneDrive, are also automatically updated.

An important note about Office 365 Education: If you have access through your school, administrators, collaborators, teachers, and others may see certain personal information and files stored. Because administrators set rules for OneDrive, they can limit the deleted files and view the data stored there. Even if you create your own Education account, Microsoft will automatically connect your account to your school if one is available. Therefore, we advise against using this program for personal use. However, you can purchase a personal Office 365 account to use separately from your school account to maintain the privacy of your personal files and documents. This subscription will cost around $ 70 per year.

All about G Suite for Education

G Suite for Education includes a series of impressive collaboration tools with Hangouts, Groups, Jamboard and Classroom. Each allows real-time communication and the creation of projects with many people in an easy way to use and see. You can chat or video conference with Hangouts to help everyone access the same page. Other collaboration tools available to G Suite users include Jamboard, a cloud-based whiteboard, and Classroom.

Classes are administered by each teacher to create a place to assign homework, send reminders, collect and grade completed projects, and distribute virtual brochures and other learning materials. Educators can also assign group projects and create study groups in the Classroom to help foster collaboration.

G Suite allows you to share files, save them to Drive with other people, and allow them to view and edit them in real time. This is done by creating links and sharing them. You can see when other people are in the same file as you and watch while editing. However, this is a little awkward, and we see a slight delay, so maybe some edits can come together and cause some confusion. G Suite tracks changes and will not make them permanent without your consent.

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G Suite vs Office 365: which one is better for students? 3

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G Suite vs Office 365: which one is better for students? 4

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G Suite office programs, such as Documents and Spreadsheets, work similarly to Microsoft Office programs with most of the functions and tools located in the same place, and use various shortcuts in the same program. You can also open and view Office documents, spreadsheets, and slides in G Suite, although you must change it to Google format for editing. This can change a number of fonts and project formats and requires a little more improvement, that's for you. We also note that some tools and functions do not work the same or are not available in G Suite. For example, some macro functions in Excel are not available in Google Sheets, making it more difficult to produce the same results.

The biggest downside to using G Suite for Education is that students cannot have an account unless the school signs up. Even teachers cannot register or use any tools until the school has partnered with Google.

Google has two G Suite educational programs with one offered to schools and teachers and students for free. With this integrated school program, teachers can organize individual classrooms, give their students access to G Suite using the school's email address, and create an environment for effective collaboration and learning. Students can have a personal Google One account to access Google Drive and office programs, although the personal account cannot be used to access G Suite for Education.

Compatibility with Office 365 and G Suite

Since Office 365 and G Suite are cloud-based, you can access them from almost any device, including Mac. Simply logging into your account through a web browser gives you access to all of your programs, files, and applications. Office 365 and G Suite have applications that you can download to your phone to access and edit certain files, although you need individual applications for each program. However, installing the Google Drive or OneDrive app allows you to use saved files created with programs that support some basic editing and sharing capabilities.

If you or your school have a Chromebook, you'll see easy access to G Suite and other Google cloud programs that have been installed on the home screen. However, if you are a 365 user, you can still log into your account online and use your Chromebook programs using an Internet browser, just like you do from a laptop or computer.

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G Suite vs Office 365: which one is better for students? 5

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G Suite vs Office 365: which one is better for students? 6

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Both G Suite and Office 365 have ways to access programs offline. For G Suite users, just indicate from G Suite that you want certain files to be available offline. Once the device you are using is connected to the internet, the file changes will be updated in the cloud program.

To use Office 365 offline, you must download the Office program on a compatible laptop or computer that is running Windows. You are given the option to install Office programs locally when you first subscribe, but you can download them at any time during your active subscription. You must sign in to the cloud-based program at least every 30 days to keep your Office 365 online subscription active and sync changes made offline. Microsoft will ask you to do this, so you don't have to remember it yourself.

End: our final thoughts

When choosing between Google Apps for Education or Office 365 Education, start by finding out which one your school uses. It is as easy as asking a teacher or talking to someone from student services. Using the same program will ensure that you are on the same page as your teacher and that you have access to the same collaboration tools that they use.

If you don't need to use certain programs to collaborate with your teacher or classmates, you tend to generate personal preferences. You can use one of the others, or even mix and match programs from each package. Because G Suite and Office 365 are cloud-based, you can easily switch between the two without having to worry about hard drive space.

The only reason Office 365 Education gets an extra boost from us, and we love using Google and its programs, is because you can download this program for free as long as you or your child are students with an active and verified school email . The direction. Even if your school does not have a contract with Microsoft to use its education program, students can still use the program at no cost to them.

G Suite, on the other hand, is only available if your school has contracted with Google to use its educational program. If your school doesn't use G Suite, you can still access your individual Google One account to complete assignments. You won't have access to the collaboration tools available through G Suite for Education.

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