When Gmail was released in 2004 offering storage for our data, far superior to what their competitors could offer, and striking tools to improve our user experienceWe did not know at that time that it would become one of the most important email providers.
If we use Gmail we will realize the quality of service, which provides a unique experience, linked to the main objective that Google has of its continuous improvement.
Do not miss this article because we will teach you to handle different tricks, that many times we don't know they exist. With them you will become an advanced user and you will save time in your work or study.
What features make Gmail a unique email provider?
Gmail is considered one of the most important email providers worldwide. This is due to different features that make Google mail one of the preferred by people.
Next, let's name some features:
- History: the evolution that Gmail had since its launch generated important accessions. It was the first email that offered 1 GB of memory, when others only offered up to 6 MB, invented the search bar within the email, introduced different categories and was one of the first to launch apps for iOS and Android.
- Storage: Gmail currently went from 1 GB, at the beginning, to 15 GB. But this storage is relative since it is coordinated with Google Drive where it can also be stored.
- Languages: Gmail currently has more than 140 languages, in which you can distinguish a Spanish from Spain and another for Latin America, it also distinguishes Galician and Catalan.
- Filters: It is a highlight of Gmail, you can use a significant amount of filters in different folders of incoming messages.
- Antispam: another very useful feature for Gmail users Since it offers a system, which is based on the collection of data that the users themselves report, to directly move incoming emails to the given folder.
- HTML: We can use our email connect settings when our internet connection is low.
- Keyboard shortcuts: While we could put this issue as a trick, we want to mention the best thing as a characteristic or strong point, since there are different combinations that increase our concentration.
List of the best 30 tricks to get the most out of your Gmail account
We will share with you the best secrets and tricks that Gmail offers so that you can take extra pressure and not waste time reading those unwanted emails.
Next, we detail you one by one:
Labs are functions that Google offers so that its customers can use in a practical way.
In order to activate these preliminary (or laboratory) functions, we will do so:
- Google Admin Console
- Additional Google Services
- Manage the services
When we need to send automatic responses when we are busy or have clearly understood the spirit of the mail we can activate the standard responses.
To do this we will do the following steps:
- "New message" or in "Reply"
- We write the answer we want to be standard
This tool is important especially when we are angry and we have sent an email with which we have not been at all kind, or when we have forgotten to add the attachment.
Gmail gives us the ability to undo the shipment as follows:
- Undo send enable undo send option (the limit is 30 seconds maximum)
With this tool we can use Gmail without being connected to the Internet. It is ideal for when we are traveling in airplanes or when we have no possibility of accessing a WiFi network.
To do this we will perform these steps:
- Google Admin Console
- Additional Google Services
- Gmail offline
- To accept
When you connect to the Internet for the first time, the changes you made will occur.
We can identify emails When we are the only recipients, for example.
To access the tool we will have to follow this guide:
- Personal indicators
From this moment we can see a double arrow for those emails that comply with the feature we have requested.
Use of my email address
When we need to know what they are using my email address, Gmail allows us to add certain features to the address so that when we sign up, for example, a newsletter, we can receive it in our box, but we will see the address with a «.» or a sign «+».
For example: If our email address is «Exampledepasoapaso @ gmail»
We can add this way: «Example of + step-by-step @ gmail»
Review unread messages
When our inbox found many messages and we do not know how to filter them to see the unread directly, Google offers a trick to see everything correctly.
We need to perform these steps:
- Search bar we write “is: unread”Or «L: unread» or «L: ^ u»
- To accept
Image in the body of the email
If we need to add an image we can do it very simply.
For this we will follow these indications:
- In the toolbar we look for «Insert photo»
- Select "Photo" or select the URL “Web address (URL) ”
- To accept
Attach file from Google Drive
If we need to insert a file that we have hosted in our Drive we will have to perform these steps:
- Insert photo
- Drive icon
Search emails that include attachments
When we have a long inbox or inbox and we need to know or find a file that we do remember your sender and we know you sent us a file, we can search for them with this filter.
These are the steps:
- «Received» or "Everyone" if you already moved it some special folder
- We type in the search bar «Has: attachment»
- Select in the mail we need
If we are looking for an Excel file we will have to repeat the operation, but we will write «Has: attachment filename: .txt»
We can control the date and time we have accessed our Gmail account.
To do this, we will follow the instructions below.:
- Click on «Last account activity»
Snapmail Email self-elimination
If we need to delete our messages we have an option to do so.
Next, we detail each of the steps you must follow to add this Google extension:
- Once we have installed this application it will appear next to our button to send an icon in which if we press it it will be removed in 60 seconds or less.
When we want to organize in a different way to those proposed by Google we can change the name of categories and stop calling them "Principal" or «Promotions».
In order to do this you will have to perform this configuration:
- We choose what we need to change
To access Google Calendar and control our upcoming events, we will make this guide:
- Google Calendar gadget
When we need to have this option enabled by default we will have to set up our Gmail account as follows:
- Default Response Form
- Answer everyone
When we need to establish a default signature in each of our emails that we write or forward Google offers the possibility of doing so.
To do this, we will work this way:
You can add images, bullets or link.
Tools to enable notifications when we have Gmail open on our computer.
We will need to make this guide:
- Desktop notifications
- Enable new mail notifications
If we have a slow Internet connection or little RAM we can activate the HTML version of Gmail. We will have to accept the option «Use Gmail in HTML»
In our emails we can attach files regardless of their size.
In order to carry out this action of shipments we can attach directly from our Drive and follow the indications that exist in this Google platform.
Download Drive Files
When they sent us files with this technological system we will have to follow these steps.
In our inbox we view the file, giving us three options: "To download", "Drive" Y "Edit".
We choose the second option and immediately Google will redirect us to Drive.
Pause the Inbox
If for different reasons we need not to enter mail to our inbox we will have to enable the option «Inbox Pause»
Postponed mail delivery
If what we need is to send our emails at a different time than we have written it, we will have to install in our Gmail with this Chrome extension: “Boomerang for Gmail"
Mark as read
To activate this tool we will follow the following instructions:
- Enable "Mark as read"
We can select all the messages we have received before this action and mark them as read.
Increase the number of contacts and conversations per page
If we are one of those people who receive many emails per day we need to have a wider view of our "Inbox".
In order to obtain this benefit we will have to follow these steps:
- We modify the number of contacts and conversations that we need to be seen on the page.
The maximum limit is 250 contacts and 100 conversations.
Import emails and contacts
When we need to import contacts from other emails whose providers are different from Google we will have to configure according to this guide:
- Accounts and import
- Import emails and contacts
If we need to send an automatic response, to each email they send us, for example when we are not in the workplace.
We can perform these steps.:
- Auto answer
- Choose date range
- Compose the mail body
Mark conversation as read with other users
Many times we need to delegate these tasks to different people of our trust.
In order to achieve this advantage we will follow these steps:
- to import
- «Grant access to your account»
- «Mark the conversation as it did when other users open it»
If this user does not accept the authorization, it will expire after 7 days.
If we need, for different circumstances, to download any of our emails, Google offers us the possibility to do so with total and absolute confidence.
For this we will need to perform this guide:
- We're going to «Google Takeout» through the following link.
- Follow each of the indications
Delete heavy mails
In order to perform this action we will need to perform the indications that we detail below:
- We wrote «Has: attachment size: 5mb»
- We select what we can eliminate
Avoid junk mail
When our inbox gets too full with this kind of mail or with emails from people we don't know, we will have to block this kind of invasive contacts.
We will perform these steps:
- We install «UglyEmail»
- We follow each of the indications of this extension
Drag and drop
This option is very comfortable when we receive emails that we want to store quickly and conveniently in different folders that we already have identified, we only have to click on the email in question and drag it to the destination we need.
When we need to unsubscribe to two different letters that we receive daily we can do so through «Unroll».
If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will surely be of great help to more members of the community. Thank you! ????